Assigning alternative item numbers to items

There are three different types of additional item numbers you can assign to an original item number - a supplier item number, a customer item number and an equivalent.

What is the difference between supplier item numbers, customer item numbers, and equivalents?

Supplier item numbers

You can add a supplier item number to an original item number in order to be able to order the item from your supplier with their item number. You can use this item number on your purchase orders, it makes the process easier for both parties.

Customer item numbers

Debtors usually have their own item numbers for the items they purchase from you when they resell it to their customers. Some debtors prefer getting invoiced with these item numbers which makes it easier for them to know what they are being invoiced for.

You can only assign one customer item number to the original item number per debtor.

Equivalents

Equivalents are item numbers that directly translate to your original item number, it's just a different code or name for the original item number which will make it easier for you to call up the appropriate item you're looking for if you can't trace it.

In other words, the equivalent item numbers are mainly used for searching purposes and can be any number that would point to the item you're looking for. You can assign multiple equivalents to an original item number.

Creating supplier item numbers

Watch this video to see how to assign supplier item numbers to an inventory item or follow the steps below it.

Navigate to the correct window

1. Navigate to Inventory / Stock Maintenance.

Call up the appropriate item

1. Enter (or select) the appropriate item number in the Item Number text box.

Enter the supplier item number

1. Click on the Item Numbers tab.
2. Enter the supplier's item number in the SUPPLIER ITEM NO column.
3. Enter (or select) the supplier's account number in the ACCNO column.

Save the changes

1. Click the Accept button.

Creating customer item numbers

Watch this video to see how to assign customer item numbers to an inventory item or follow the steps below it.

Navigate to the correct window

1. Navigate to Inventory / Stock Maintenance.

Call up the appropriate item

1. Enter (or select) the appropriate item number in the Item Number text box.

Enter the customer item number

1. Click on the Item Numbers tab.
2. Enter the debtor's item number in the CUSTOMER ITEM NO column.
3. Enter (or select) the debtor's account number in the ACCNO column.

Save the changes

1. Click the Accept button.

Creating equivalents

Watch this video to see how to create equivalents or follow the steps below it.

Navigate to the correct window

1. Navigate to Inventory / Stock maintenance.

Call up the appropriate item

1. Enter (or select) the appropriate item number in the Item Number text box.

Enter the equivalent

1. Click on the Item Numbers tab.
2. Enter the equivalents in the EQUIVALENTS column.

Save the changes

1. Click the Accept button.