Invoicing CRO's

Overview

Non-CRO invoices will have only two stock transaction entry in Fincon Accounting, meaning that when an invoice is captured in the system the stock items are removed from one stock location and moved to another stock location with one invoice present. If you call up a Normal Stock Report, for instance, there will only be the reference of the stock transfer and one invoice in the report. 

CRO invoices, on the other hand, will have 3 stock transaction entries on the system due to the fact that when an item is transferred from normal stock to a CRO, (technician stock), the first entry is created automatically, but once the customer is invoiced for that item the system retrieves it from technician stock and transfers it back to normal stock in order to be able to invoice it.

Items cannot be invoiced from technician stock.

It is also important to note that CRO invoices cannot be reversed due to this process that occurs. In order to reverse a CRO invoice, a credit note needs to be created.

Here is a basic diagram to showcase the flow of the CRO invoicing process:

CRO_invoiced___2_.png

Invoicing a CRO

Watch this video to see how to invoice a CRO or follow the steps below it.

Navigate to the correct window

  1. Navigate to Debtors / Invoices / CRO Invoice.

Call up the appropriate CRO

  1. Enter (or select) the CRO number in the CRO Number text box.

Enter the invoice details

  1. Change the debtor account by entering (or selecting) a different account in the Account text box, if applicable.
  2. Enter the date of the invoice in the left part of the Date/CN Type text boxes.
  3. Change the customer reference in the Customer Ref text box, if applicable.
  4. Enter (or select) a rep code in the Rep Code text box, if applicable.
  5. Enter the method of delivery in the Del text box, if applicable.

Make the required changes

These steps are optional.

Note that only non-stock items can be added to the invoice.

Add non-stock items

  1. Select the first open line in the ITEM NUMBER column.
  2. Enter (or select) the item number of the appropriate item in the first open line in the ITEM NUMBER column.
  3. If you’d like to enter the new item at the top, select the top line in the ITEM NUMBER column and press insert on your keyboard.
  4. Enter the quantity of the corresponding item in the QUANTITY column.
  5. Change the unit price of the corresponding item in the PRICE EXCL column, if so required.
  6. Change the tax code of the corresponding item in the TC column, if so required.

Remove existing items

This step is optional.

Note that you can only remove non-stock items from the invoice.
  1. Select the item that you wish to remove and press the Delete button.

Make changes to existing items

These steps are optional.

Note that you can only make changes to non-stock items.
  1. Change the quantity of the appropriate item in the QUANTITY column.
  2. Change the unit price of the corresponding item in the PRICE EXCL column, if so required.
  3. Change the tax code of the corresponding item in the TC column, if so required.

Generate the invoice

  1. Click the Accept button.
  2. Make any required changes in the Enter Message window and click the Accept button.
  3. Print the invoice by specifying the print options and clicking the OK button, or click the Cancel button to close the window.
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