When performing a manual stock take the following steps need to be completed:
- Create a stock-take list.
- Print the stock-take list, (this is optional but can help your staff with the counting process)
- Enter the counted quantities.
- View the discrepancy report.
- Update the stock-take.
Creating a stock-take list
Navigate to the correct window
- Navigate to Inventory / Stock Take / Create Stock Take List.
Specify the stock-take list options
- Select the sort order in the Sort Order group.
- Select the stock type for the items on the list from the Stock Type group.
- Select the Include only items with active serial number tracking checkbox, if required.
- Select the stock location for the items on the list from the Location dropdown list.
- Enter an appropriate file name in the File Name text box.
- Click the Accept button.
Generate the list
- Use the Enter key on your keyboard to select and deselect items until only the items that should be included in the list have *’s in the SEL column.
- Click the Accept button.
- Check that the following message box has appeared: The file has been created successfully.
- Click the OK button.
Hint
If you have set bin locations and/or stock categories for your inventory items, you can make use of the following buttons:
Select All: Select all the items in the list
Select None: Select none of the items in the list
In Stock > 0: Select all the items on the list with on-hand quantities greater than 0
Select Cat: Select all the items on the list with the same category as the item that is currently selected
Select Cat In Stock > 0: The same as above, except only for items with on-hand quantities greater than 0
Select Bin: Select all the items on the list with the same bin location as the item that is currently selected
Select Bin In Stock > 0: The same as above, except only for items with on-hand quantities greater than 0
Select From: Select all the items on the list starting from the current selected line to the end of the list
Select From In Stock > 0: The same as above, except only for items with on-hand quantities greater than 0
Unselect From: Unselect all the items on the list starting from the current selected line to the end of the list
If you have set bin locations and/or stock categories for your inventory items, you can make use of the following buttons:
Select All: Select all the items in the list
Select None: Select none of the items in the list
In Stock > 0: Select all the items on the list with on-hand quantities greater than 0
Select Cat: Select all the items on the list with the same category as the item that is currently selected
Select Cat In Stock > 0: The same as above, except only for items with on-hand quantities greater than 0
Select Bin: Select all the items on the list with the same bin location as the item that is currently selected
Select Bin In Stock > 0: The same as above, except only for items with on-hand quantities greater than 0
Select From: Select all the items on the list starting from the current selected line to the end of the list
Select From In Stock > 0: The same as above, except only for items with on-hand quantities greater than 0
Unselect From: Unselect all the items on the list starting from the current selected line to the end of the list
Printing the stock-take list
Note that this step is optional.
Navigate to the correct window
-
Navigate to Inventory / Stock Take / Print Stock Take List.
Specify the stock-take list options
- Select the stock type for the items on the list from the Stock Type group.
- Select the stock location for the items on the list from the Location dropdown list.
- Enter (or select) the appropriate file name in the File Name text box.
- Select the Include On hand Quantity checkbox if required.
Print the stock-take list
- Click the Print button.
- Specify the Print Options and click the OK button.
Entering the stock quantities
Navigate to the correct window
- Navigate to Inventory / Stock Take / Enter Stock Count.
Specify the options
- Select the stock type for the items on the list from the Stock Type group.
- Select the stock location for the items on the list from the Location dropdown list.
- Enter (or select) the appropriate file name in the File Name text box.
- Click the Accept button.
Enter the quantities
- Enter the corresponding quantities in the COUNTED column.
- Click the Close button.
The quantities are saved the moment they are entered. That is why you might have noticed the absence of an Accept button.
Viewing a stock-take discrepancy report
- Navigate to Inventory / Stock Take / Discrepancy Report
- Specify the stock-take list options as required.
- Click the Accept button.
You can print this report by clicking the Print button, specifying the print options, and clicking the OK button.
Updating the stock-take
You won’t be able to perform this process if there are users who are currently working on certain database tables. It is recommended that all users close what they are busy within Fincon Accounting before continuing.
Navigate to the correct window
- Navigate to Inventory / Stock Take / Stock Take Update.
Specify the stock-take options
- Select the stock type for the items on the list from the Stock Type group.
- Select the stock location for the items on the list from the Location dropdown list.
- Enter (or select) the appropriate file name in the File Name text box.
- Click the Accept button.
Update the stock-take
- Click the Accept button.
- Enter I am SURE in the corresponding text box.
- Click the Accept button.
- Check that the following message box has appeared: The stock update was successful.
- Click the OK button.