Creating a supplier GRV

A supplier GRV acts as a supplier invoice in Fincon Accounting, thus it is imperative to make sure that the supplier GRV you enter on the system and the supplier invoice you use to do this correlate and balance.

Creating a GRV with a purchase order

Watch this video to see how to create a supplier GRV with a purchase order or follow the steps below it.

Navigate to the correct window

1. Navigate to Creditors / Goods Received Vouchers / Enter Supplier GRV.

Enter the GRV details

1. Enter (or select) the purchase order number in the Order Number text box.

Make any required changes

1. Any field that doesn’t have blue text can be edited, depending on how you have set your default text in the Customize window.
2. To insert a new line for a new item before an existing line item, simply select that line and press the Insert key on your keyboard.
3. Similarly, to delete an item, select that line and press the Delete button on your keyboard.

Enter a sales order

1. Enter (or select) the sales order number that the purchase order pertains to, if applicable, in the ORDER column.

Generate the GRV

1. Click the Accept button.
2. Change the required information on the Enter Message window and click the Accept button.
3. Print the goods received voucher by specifying the print options and clicking the OK button, or click the Cancel button to close the window.

If a supplier GRV is created that contains serialised items, the GRV items need to be scanned. Have a look at this guide to see how to do this.

Creating a GRV without a purchase order

Watch this video to see how to create a GRV without a purchase order or follow the steps below it.

Navigate to the correct window

1. Navigate to Creditors / Goods Received Vouchers / Enter Supplier GRV.

Enter the GRV details

1. Enter 0 in the Order Number text box and press Enter.
2. Check that the following message box appears: Purchase order not found - do you want to accept it?
3. Click the Yes button.
4. Enter (or select) the supplier account number in the Account text box.
5. Enter the date that the goods were received in the Date text box.
6. Enter the supplier invoice number in the Supplier Invoice text box.

Enter the inventory items

1. Select the first open line under the ITEM NUMBER column.
2. Enter (or select) the appropriate item number in the ITEM NUMBER column.
3. Enter the appropriate quantity in the QUANTITY column.
4. Enter the appropriate foreign unit price in the F. UNIT PRICE column.
5. Enter (or select) the sales order that the item pertains to in the ORDER column, if applicable.

Generate the GRV

1. Click the Accept button.
2. Change the required information on the Enter Message window and click the Accept button.
3. Print the goods received voucher by specifying the print options and clicking the OK button, or click the Cancel button to close the window.