Creating a GRV for a combined import shipment

A combined import shipment is used when you imported goods with one shipment with different orders from different suppliers to create a GRV.

Watch this video to see how to create a GRV for a combined import shipment or follow the steps below it.

Navigate to the correct window

  1. Navigate to Creditors / Goods Received Vouchers / Enter Combined Import Shipment.
  2. Enter the date in the Date text box.

Enter the GRV's

  1. Click on the first open line in the ORDERNO column and press Insert on your keyboard.

Enter the general details

  1. Enter (or select) the appropriate purchase order number in the Order Number text box or enter 0 in the Order Number text box and press Enter if no purchase order was used.
  2. The following message box will appear if no purchase order number is entered: Purchase order not found - do you want to accept it?
  3. Click the Yes button.
  4. Enter the supplier account number in the Account text box, if applicable.
  5. Enter the supplier invoice number in the Supplier Invoice text box.

Enter the line details

With purchase order

  1. Enter the foreign unit price for the line items in the F.UNIT PRICE column in the supplier's currency.
  2. Enter (or select) the sales order number that the purchase order pertains to, if applicable, in the ORDER column.
  3. Enter any other charges included on the supplier’s invoice in the Other Charges text box.
  4. Click the Accept button.

Without purchase order

  1. Enter (or select) the appropriate item number in the ITEM NUMBER column.
  2. Enter the quantity of the items in the QUANTITY column.
  3. Enter the foreign unit price for the line items in the F.UNIT PRICE column in the supplier's currency.
  4. Enter (or select) the sales order number that the item pertains to, if applicable, in the ORDER column.
  5. Enter any other charges included on the supplier’s invoice in the Other Charges text box.
  6. Click the Accept button.

Add the import charges

  1. Click the Charges button.
  2. Enter (or select) the appropriate supplier account number for the appropriate line in the ACCOUNT column.
  3. Enter the exchange rate for the transaction for the appropriate line in the EXCHANGE RATE column.
  4. Enter the total amount including tax for the transaction for the appropriate line in the AMOUNT column.
  5. Enter (or select) the appropriate tax code for the appropriate line in the CODE column.
  6. Enter the amount of tax for the transaction for the appropriate line in the TAX column.
  7. Enter the supplier invoice number for the transaction for the appropriate line in the INVOICE NUMBER column.
  8. Click the Accept button.

Calculate the cost of the GRV in local currency

  1. Click the Do Costing button.
  2. Click the Accept button.
You are able to allocate the charges as you see fit between the orders and then click Accept.

Generate the GRV

  1. Click the Accept button.
  2. Print the goods received voucher by specifying the print options and clicking the OK button, or click the Cancel button to close the window.

If an import GRV is created that contains serialised items, the GRV items need to be scanned. Have a look at this guide to see how to do this.

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