This function is usually used when money in the till is used for purposes other than refunds and so on, for example when paying a supplier. The disbursements window looks exactly like a normal customer payments received window and works the same, it just has a till number and it is a negative payment.

Watch this video to see how to do a disbursement or follow the steps below it.

Navigate to the correct window

  1. Navigate to Debtors / Point of Sale / Disbursements.

Enter the payment details

General details

  1. Enter the date of the payment in the Date text box.
  2. Select the payment type from the Payment Type dropdown list.
  3. Enter the name of the customer in the Name text box, if required.
  4. Enter a comment in the Comment text box, if required.
  5. Enter the customer's ID number in the ID NO text box , if required.
  6. Enter the credit card number in the C/Card No text box, if required.

Payment details

  1. Enter (or select) the appropriate account number in the first open line in the ACCOUNT column.
  2. Enter the amount paid in the AMOUNT column - this should be a NEGATIVE amount.
  3. Select the line in the OUTSTANDING column of one of the invoices that the payment pertains to.
  4. Press F3 to allocate the payment wholly or partly to the selected invoice.
  5. Repeat for all the invoices that the payment pertains to.
Press F4 to allocate the payment if a discount percentage has been specified to an invoice and you want to allocate it to the payment and enter the discount amount in the Settlement Discount text box.

You can auto allocate the payment by clicking the Auto Allocate button, this is usually a method to consider if the payment balances with the outstanding amount. The payment will be allocated from the oldest transactions to the newest transactions.

Save the disbursement

  1. Click the Accept button.
  2. Specify the print options and click the OK button, or click the Cancel button to close the window without printing.
Was this article helpful?
0 out of 0 found this helpful