Navigate to the correct window
- Navigate to Creditors / Debit Notes / Enter Supplier Debit Note.
Call up the appropriate GRV
- Enter the appropriate GRV number in the GRV No text box.
There is no search function for this text box.
Make any required changes
You can make changes to all text boxes and columns with black text, but the following are the main changes:
- Adding additional items.
- Removing existing items.
- Making changes to existing items.
Please note that the following three steps and sub-steps are all optional. If you are happy with the items that are on the debit note you can skip these steps and move on to generating the debit note.
Add additional items
- Enter (or select) the item number of the appropriate item in the first open line in the ITEM NUMBER column.
- Enter the quantity of the corresponding item in the QUANTITY column.
- Change the unit price of the corresponding item in the UNIT PRICE column, if so required.
- Change the tax code of the corresponding item in the TC column, if so required.
Remove existing items
- Select the item that you wish to remove and press the Delete button on your keyboard.
Make changes to existing items
Please note that the following steps are optional.
- Change the quantity of the appropriate item in the QUANTITY column.
- Change the unit price of the corresponding item in the UNIT PRICE column, if so required.
- Change the tax code of the corresponding item in the TC column, if so required.
Generate the debit note
- Click the Accept button.
- Change the required information on the Enter Message window and click the Accept button.
- Print the debit note by specifying the print options and clicking the OK button, or click the Cancel button to close the window.