Creating an import debit note

Navigate to the correct window

1. Navigate to Creditors / Debit Notes / Enter Import Debit Note.

Call up the appropriate GRV

1. Enter the appropriate GRV number in the GRV No text box.

Enter the debit note details

1. Change the date of the debit note in the Date text box, if applicable.
2. Change the supplier reference number in the Supplier Ref text box, if applicable.
3. Change the exchange rate in the Exchange Rate text box, if applicable.

Make any required changes

Add additional items

1. Enter (or select) the item number of the appropriate item in the first open line in the ITEM NUMBER column.
2. Enter the quantity of the corresponding item in the QUANTITY column.
3. Enter the foreign unit price in the F. UNIT PRICE column.
4. Enter (or select) the sales order the line item applies to in the ORDER column, if applicable.

Remove existing items

1. Select the item that you wish to remove and press the Delete button on your keyboard.

Make changes to existing items

1. Make the required changes to the existing items.

Add the import charges

1. Click the Charges button.
2. Enter (or select) the appropriate account number for the appropriate line in the ACCOUNT column.
3. Enter the exchange rate for the transaction for the appropriate line in the EXCHANGE RATE column.
4. Enter the amount for the transaction for the appropriate line in the AMOUNT column
5. Enter (or select) the appropriate tax code in for the appropriate line in the CODE column.
6. Enter the amount of tax for the transaction for the appropriate line in the TAX column.
7. Enter the supplier invoice number for the transaction for the appropriate line in the INVOICE NUMBER column.
8. Click the Accept button.

Calculate the cost of the debit note in the local currency

1. Click the Do Costing button.
2. Click the Accept button.

Generate the debit note

1. Click the Accept button.
2. Print the debit note by specifying the print options and clicking the OK button, or click the Cancel button to close the window.