Creating an import GRV

You can create an import GRV by using a purchase order or by not using one. Both methods will be discussed in this guide.

Watch this video to see how to create an import GRV or follow the steps below it.

Enter an import GRV from a purchase order

Navigate to the correct window

1. Navigate to Creditors / Goods Received Vouchers / Enter Import GRV.

Call up the appropriate purchase order

1. Enter (or select) the appropriate purchase order number in the Order Number text box and press Enter.

Enter the GRV details

1. Change the date of the GRV in the Date text box, if applicable.
2. Enter the supplier invoice number in the Supplier Invoice text box.
3. Change the exchange rate in the Exchange Rate text box, if applicable.

Make the required changes

Add additional items

1. Select the first open line under the ITEM NUMBER column.
2. Enter (or select) the appropriate item number in the ITEM NUMBER column.
3. Enter the appropriate quantity in the QUANTITY column.
4. Enter the appropriate foreign unit price in the F. UNIT PRICE column.
5. Enter (or select) the sales order that the item pertains to in the ORDER column, if applicable.

Remove items

1. Select the appropriate item and press the Delete button.

Change existing items

1. Make the required changes to the existing items.

Add the import charges

1. Click the Charges button.
2. Enter (or select) the appropriate creditor account number for the appropriate line in the ACCOUNT column.
3. Enter the exchange rate for the transaction for the appropriate line in the EXCHANGE RATE column.
4. Enter the amount for the transaction for the appropriate line in the AMOUNT column.
5. Enter (or select) the appropriate tax code for the appropriate line in the CODE column.
6. Enter the amount of tax for the transaction for the appropriate line in the TAX column.
7. Enter the supplier invoice number for the transaction for the appropriate line in the INVOICE NUMBER column.
8. Click the Accept button.

Calculate the cost of the GRV in the local currency

1. Click the Do Costing button.
2. Click the Accept button.

Generate the GRV

1. Click the Accept button.
2. Specify the print options and click the OK button, or click the Cancel button to close the window.

Enter an import GRV without a purchase order

Navigate to the correct window

1. Navigate to Creditors / Goods Received Vouchers / Enter Import GRV.

Enter the purchase order details

1. Enter ‘0’ in the Order Number text box.
2. Check that the following message box appears: Purchase order not found – do you want to accept it?
3. Click the Yes button.

Enter the account details

1. Enter (or select) the creditor account in the Account text box.

Enter the GRV details

1. Change the date of the GRV in the Date text box, if applicable.
2. Enter the supplier invoice number in the Supplier Invoice text box.
3. Change the exchange rate in the Exchange Rate text box, if applicable.

Enter the inventory items

1. Select the first open line under the ITEM NUMBER column.
2. Enter (or select) the appropriate item number in the ITEM NUMBER column.
3. Enter the appropriate quantity in the QUANTITY column.
4. Enter the appropriate foreign unit price in the F. UNIT PRICE column.
5. Enter (or select) the sales order that the item pertains to in the ORDER column, if applicable.

Add the import charges

1. Click the Charges button.
2. Enter (or select) the appropriate creditor account number for the appropriate line in the ACCOUNT column.
3. Enter the exchange rate for the transaction for the appropriate line in the EXCHANGE RATE column.
4. Enter the amount for the transaction for the appropriate line in the AMOUNT column.
5. This amount is including tax.
6. Enter (or select) the appropriate tax code for the appropriate line in the CODE column.
7. Enter the amount of tax for the transaction for the appropriate line in the TAX column.
8. Enter the supplier invoice number for the transaction for the appropriate line in the INVOICE NUMBER column.
9. Click the Accept button.

Calculate the cost of the GRV in local currency

1. Click the Do Costing button.
2. Click the Accept button.

Generate the GRV

1. Click the Accept button.
2. Specify the print options and click the OK button, otherwise, click the Cancel button.